Maximizing Your Return on Investment.
We are helping our clients tighten their belt in a challenging economy. Our consultative approach allows us to help clients meet their goals without sacrificing service or quality.
Outsourcing saves you both time and money.
One of the many reasons that our clients appreciate Conference & Logistics Consultants is because our skilled managers really understand the industry ‘from the inside.’ Across twenty years, we have proven experience working with our hotel and vendor partners to achieve solutions that work for everyone. We will achieve these results for your organization, too!
Saving $150,000 in Food & Beverage
This year, we worked with a large convention hotel to renegotiate a six-year-old hotel contract. The contract had been signed at a time when the organization had much higher income. In the current economy the existing contract left them vastly overexposed on their food and beverage minimum. The contract obligated them to nearly twice what they had spent in recent history.
By performing a complete analysis of the contract and partnering with the hotel, we identified other areas where the association could make some simple changes. By slightly increasing their room rate, shifting their pattern by a few days, and compressing move-in and move-out time, the hotel could add a second large program during the same week. As a result, our client’s F&B minimum went from $350,000 to $230,000.
Factoring in the service charge and tax on F&B, this resulted in more than $150,000 in savings for our client!
Trimming Thousands in Audiovisual Costs
We recently performed a meticulous audiovisual needs assessment for a client’s Annual Meeting. Our strategy was to curtail unnecessary or repetitive expenditures as it related to equipment and labor costs. We offered solutions, which improved efficiency and cost.
Due to our established, respected and valued relationship with the AV supplier – one of our longtime partners – we successfully reduced the cost of association’s line item for audiovisual by more than $10,000. We offered an end-to-end solution to the budget and became so much more knowledgeable of their audiovisual and technical requirements.
Finding New Sources of Sponsorship Revenue
An important asset to any national meeting’s bottom line is a strong tradeshow, which generates financial profits for the organization. With increasing economic uncertainties, companies that exhibit at tradeshows are even more selective in how and where they spend their marketing dollars.
We recently introduced $6,500 in new sponsorship opportunities for one of our clients. Adding these to their sponsorship portfolio was financially lucrative and increased exhibitor visibility in ways that they never expected.
Adding Value at Many Levels
When a hotel submitted a request for a release of contracted meeting space from one of our clients, we negotiated a $500 credit towards the client’s shipping and receiving cost for incoming Conference materials. We also negotiated a $7,000 sponsorship from the Convention Center towards food and beverage for an Opening Reception for a client’s 2010 Annual Conference.